Job Description

Job Description  Title Payroll Officer .
Department Business Support  .
Reports To
Senior HR Specialist .
Role Overview
Payroll Officer is responsible for processing monthly, quarterly, and year-end payroll
statements in compliance with IN-Q policies. The role requires administering employee
compensation and benefits plans as well as smooth, timely, and accurate payroll processing. 

  Responsibility of Role
• Prepare employees’ monthly compensation using payroll Dynamics AX software.
• Ensure accurate and efficient payroll transactions and payments.
• Work closely with HR and Finance departments.
• Collect, calculate, and enter data in order to maintain and update payroll information.
• Collect and verify daily, weekly or monthly timesheets and/or attendance records and ensure compliance
with policies and procedures.
• Calculate bonuses, allowances, deductions.
• Manage leave entitlements and payments.
• Submit payroll expenses reports on monthly/Ad Hoc basis.
• Perform regular follow up and communication with concerned managers or employees with regards to
compensation or related matters.
• Enter new employees’ data (e.g. bank accounts) into Dynamics AX software.
• Consult employees on general payroll inquiries related to compensation, benefits, deductions, policies, etc.
• Process new employee's contracts and terminations (from a payroll perspective).
• Ensure employees’ data are up-to-date at any point of time
• Process End of Service payments.
• Provide pay slips for employees upon request.
• Prepare and timely delivery of annual payment summaries, month-end reports.
• Prepare financial or HR reports.
• Maintain employee records.
• Resolve payroll issues and discrepancies in liaison with Dynamics Consultants, HR, and Finance.
• Compile summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and reporting on
this.
• Manage Employees requests/enquires concerning issues related to their salary process.
• File and archive the payroll data regularly.
• Ensure compliance with government regulations.
• Comply with IN-Q relevant policies and legislation.
• Assist with implementing policies related to payroll, compensation, and benefits.
• Assist HR and Finance with related administrative tasks.
• Contribute to good teamwork and communication within the business.
• Carry out any other requests assigned by Head of Accounting and HR Specialist.  

COMPETENCIES/SKILLS
Competency Area (refer to guideline) Required Level (Basic / Proficient / Advanced)
Personal Management Proficient
Communication Proficient
Teamwork Proficient
Creativity & Innovation Basic
Managing Information Proficient
Research & Analysis Proficient
Project & Task Management Proficient
Commitment to Quality Proficient
Professional Behavior Proficient
Leadership Basic .
EXPERIENCE & QUALIFICATION REQUIREMENTS
Knowledge, Technical Skills
& Experience Required
• Excellent written and verbal communication skills.
• Strong numerical skills with an ability to spot numerical errors.
• Knowledge of general payroll practices, procedures, operations, and
legislation.
• Hands-on experience with accounting software.
• Attention to detail and accuracy.
• Ability to investigate issues and find solutions.
• Honesty and integrity.
• Ability to work autonomously as well as part of a broader team.
• Strong time management and organisational skills.
• Ability to prepare documents in a clear, concise manner.
• Well - developed computing skills (Microsoft Office, Word, Excel,
PowerPoint, ERP, Dynamic AX, etc.).
P a g e | 4
• Ability to handle confidential information.
• A minimum experience of 3 years in a similar or relevant position.

 Education & Certification Required
• Accounting or/and Finance background.
• BSc, Diploma or Certificate in Accounting, Finance, Economics or relevant
field. 
GUIDELINE TO COMPETENCY AREAS – WHAT IS A COMPETENCY?
Example Competency Area Examples of the attributes that characterize this Competency Area

Personal Management
• Personal organization and time management
• Demonstrates honesty and integrity (does the “right thing”)
• Accepts and embraces diversity
• Takes personal responsibility
• Contributes to a harmonious work environment
• Deals with the pressures of the job .
Communication
• Good, clear verbal communication
• Good written and email communication
• Prepares clear instructions and follow up communications
• Proactive communication (e.g. escalates issues)
  Teamwork
• Collaborates well with co-workers
• Shares knowledge
• Contributes to the team effort
• Works within the dynamics of a group (doesn’t work in a “silo”)
• Demonstrates accountability to the team
• Shares success amongst all stakeholders.
 Creativity & Innovation
• Tries innovative ways to get things done
• Uses imagination and develops new ideas
• Seeks improvements (a better way of doing things)
• Creates value
Managing Information
• Interprets and applies information from various sources
• Demonstrates numerical literacy
• Uses appropriate technology
• Creates quality documents
• Retains records of key documents and information
• Preserves confidentiality and sensitive information

Research & Analysis
• Assesses data/ information and identify opportunities for
improvement
• Harnesses information from multiple sources
• Uses information to support attainment of goals
• Thinks critically and strategically
• Evaluates solutions to make decisions.
  Project & Task Management
• Creates and communicates clear plans
• Manages milestones, deadlines and priorities
• Manages stakeholders using efficient communications
• Follow up (ongoing)
• Manages multiple tasks
• Addresses obstacles and issues that impact a project’s success .
Commitment to Quality
• Pursues high quality in all aspects of job
• Eye for detail
• Applies best practice
• Looks for opportunities for improvement
• Remedies poor quality.
 Professional Behavior
• Builds professional relationships
• Respects others and respects the law
• Observes and follows policies of the organization and workplace
• Adapts to workplace culture
• Abides by best practice norms in industry/field .
Leadership
• Demonstrates honesty and personal ethics (addressing shortfalls
identified in organization)
• Uses initiative
• Decision-making
• Sets clear goals and objectives and drives team towards them
• Leads by example
• Coaches and develops direct reports
• Supports attainment of organization's goals and drives results
• Supports implementation of organization’s wider strategies, plans,
policies and procedures.

  Nationality:
the ideal candidate preferably be bilingual (English and Arabic) but not
necessar

·       
Type of
hire: Local candidates available to join immediately.

·       

Salary
details: QAR 12,300 (for single candidates) or QAR 13,800 (for
married candidates that are sponsoring their families in Qatar – QID copy of
their dependents are required as proof for them to be eligible for this).

 

Required Knowledge, Skills, and Abilities

• good communication
• accounting

Education + Experience

• Qualification: Degree