Job Description

Job Title Merchandising Administrator .
Department
Retail &
Merchandising .
Reports To Senior Merchandiser
 Role Overview
The Merchandising Administrator role provides administrative and
clerical support to the merchandising team including raising PRs,
processing payments, issuing and closing purchase orders.
KEY ACCOUNTABILITIES & DUTIES .
Responsibility of Role:
• Use ERP system to input procurement requests and payment transactions as
instructed by Senior Merchandiser and/or Head of Merchandising &
Production including vendor registration, creating product, raising purchase
request and closing POs.
• Use ERP system to input all requests and journals to facilitate retail
operations including price journals and inventory movements.
• Organize and maintain R&M product master files and other procurement
and payment matrix reports.
• Raise purchase orders (POs) and ensure that all orders are correctly
maintained on the system.
• Follow up with and support Procurement department with all aspects of the
procurement process related to merchandise supply
• Coordinate with merchandise suppliers on all aspects of the production and
payment process including vendor registration documents, sending official
contracts and POs, liaising about final invoices and credit notes, sending
payment updates and transfer copies
• Coordinate with merchandise suppliers to obtain brand and product
information details.• Prepare monthly sales reports for royalties/consignments and inform
suppliers/consigners
• Maintain strong working relationships with merchandise suppliers
• Assist in monitoring distribution of received stock
• Manage supplier confirmation and intake delivery schedule.
• Prepare and maintain all documents as instructed by Senior Merchandiser
and/or Head of Merchandising & Production including payment-related
documents, completion certificates, product request acceptance forms
(PRAFs), merchandise presentations, and management approval request
letters
• Liaise and follow up with IN-Q Finance to ensure timely payment to all
suppliers.
• Liaise with Legal Counsel to prepare contracts and facilitate signoffs and
approvals by relevant parties.
• Develop a strong collaborative relationship with staff at IN-Q shops.
• Work on special projects and/or other duties as directed by Senior
Merchandiser or Head of Merchandising & Production or Director of Retail
& Merchandising.
• Demonstrate awareness of key project dates, lead times and critical path
deadlines.
• Ensure the supplier details, product information, contractual terms etc. are
correctly maintained for consignment merchandise.  • Ensure availability issues are flagged to Senior Merchandiser.
• Efficiently allocate stock to the e-shop to ensure optimums are set correctly
at all times.
• Work closely with Senior Merchandiser and respond promptly to e-shop
queries.
• Develop a thorough working knowledge of the ERP & Magento (e-commerce)
systems. 

 COMPETENCIES/SKILLS
Competency Area (refer to guideline) Required Level
(Basic / Proficient /
Advanced)
Personal Management Proficient
Communication Proficient
Teamwork Proficient
Creativity & Innovation Proficient
Managing Information Proficient
Research & Analysis Proficient
Project & Task Management Proficient
Commitment to Quality Proficient
Professional Behavior Proficient
Leadership Proficient

EXPERIENCE & QUALIFICATION REQUIREMENTS .
Knowledge, Technical
Skills
& Experience Required
Knowledge of retail sales.
A minimum of 2 years relevant experience in
merchandising or sales role.
Education &
Certification Required
Bachelor’s Degree in business, management,
finance/administration or related field.
GUIDELINE TO COMPETENCY AREAS – WHAT IS A COMPETENCY?
Example Competency
Area
Examples of the attributes that characterize this
Competency Area.
 Personal Management
• Personal organization and time management
• Demonstrates honesty and integrity (does the “right
thing”)
• Accepts and embraces diversity
• Takes personal responsibility
• Contributes to a harmonious work environment
• Deals with the pressures of the job.
 Communication
• Good, clear verbal communication
• Good written and email communication
• Prepares clear instructions and follow up
communications
• Proactive communication (e.g. escalates issues)

Teamwork
• Collaborates well with co-workers
• Shares knowledge
• Contributes to the team effort
• Works within the dynamics of a group (doesn’t
work in a “silo”)
• Demonstrates accountability to the team • Shares success amongst all stakeholders.
 Creativity &
Innovation
• Tries innovative ways to get things done
• Uses imagination and develops new ideas
• Seeks improvements (a better way of doing things)
• Creates value.
 Managing Information
• Interprets and applies information from various
sources
• Demonstrates numerical literacy
• Uses appropriate technology
• Creates quality documents
• Retains records of key documents and information
• Preserves confidentiality and sensitive information
• Proficient.
 Research & Analysis
• Assesses data/ information and identify
opportunities for improvement
• Harnesses information from multiple sources
• Uses information to support attainment of goals
• Thinks critically and strategically
• Evaluates solutions to make decisions.
 Project & Task
Management
• Creates and communicates clear plans
• Manages milestones, deadlines and priorities
• Manages stakeholders using efficient
communications  • Follow up (ongoing)
• Manages multiple tasks
• Addresses obstacles and issues that impact a
project’s success.
Commitment to
Quality
• Pursues high quality in all aspects of job
• Eye for detail
• Applies best practice
• Looks for opportunities for improvement
• Remedies poor quality.
 Professional
Behaviour
• Builds professional relationships
• Respects others and respects the law
• Observes and follows policies of the organization
and workplace
• Adapts to workplace culture
• Abides by best practice norms in industry/field
Leadership
• Demonstrates honesty and personal ethics
(addressing shortfalls identified in organization)
• Uses initiative
• Decision-making
• Sets clear goals and objectives and drives team
towards them
• Leads by example
• Coaches and develops direct report • Supports attainment of organization's goals and
drives results
• Supports implementation of organization’s wider
strategies, plans, policies and procedures.

Nationality:
the ideal candidate preferably be bilingual (English and Arabic) but not
necessary

·                 Type of
hire: Local candidates available to join immediately.

·       

Salary
details: QAR 9,300 (irrespective of marital status).  

Required Knowledge, Skills, and Abilities

• research
• good communication

Education + Experience

• Qualification: Degree