Job Description

• Managing VAT return filling and fully aware about FTA rules and regulations.
• Managing diaries and making appointments.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Ensure that the conference room is ready for the any meeting.
• Arrange visa, medical and related documents and liaise with government departments with regards to visa, sponsorship, bans, license, renewals etc.
• Prepare and manage correspondence, receive mails and ensure smooth and effective communication.
• Managing VAT return filling with Tally and Fully aware about FTA.
• Preparation and Finalization of Accounts.
• Making Monthly salary sheets and payments through WPS
• Secures financial information by completing data base backups.
• Maintaining accounting records, making copies, filing documents, etc.
• Preparing of LPOs and strong follow up for timely delivery.
• Dealing with suppliers and making sure that the best deal is offered.
• Prepare supplier payment schedule and payment follow up from customer.
• Preparing Sales Invoices, Credit Notes & Debit Notes & follow up with Debtors & Creditors.
• Verify recorded transactions and report irregularities if any to management.
• Handling petty cash & Reconciliation of monthly Bank statement.
• Ensure monthly payment of Rent, Utilities and Vehicles.
• Preparing Employee Payroll, Vacation Ticket and End of service benefits.
• Respond to requests & queries through calls and emails.
• Communicate & prepare necessary office correspondence.
• Keeping all records as per requirements ISO.
• Keeping close eye on all official documents renewal.
• All work related HR like EJARI, Visa Process, MOL rules & all related legal process.
• Proficient in computer operations and applications such as Outlook &MS Office (Word & Excel ).
• Able to handle work pressure extremely dedicated to work, can work in a multi-cultural environment.
• Accustomed in multitasking and effective in time management.
• Efficient, focus and consistent at work.
• Adaptability to changing situations.
• Articulate in English speaking and writing.
• Processing of Trade License renewal and other documentations.
• Invoicing and Maintaining the Job and Enquiry Files.
• Kept track on employees files. • Coordinate with the insurance broker for renewal of health insurance
• Managing of office supplies and ensure that pantry items are in placed
• Interact with the Clients and Supplier over the phone.
• Bank Reconciliation. Payroll processing through Bank portal.
• Maintain CEOs diary and remind him with his meetings.
• Drafting a correspondence.
• Responsible for obtaining CEOs signature for all the documents that require his signature from the entire departments.
• Closely monitored company e-mails and interact the best action required.

Required Knowledge, Skills, and Abilities

• administration

Education + Experience

• Qualification: Degree