Job Description

An Administrative Assistant is a supportive role in an office. They are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative work.

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Required Knowledge, Skills, and Abilities

• knowledge of office management systems and procedures
• working knowledge of office equipment
• like printers and fax machines
• excellent time management skills and the ability to prioritize work

Education + Experience

• Qualification: Degree